| Date | Details and Deliverable(s) |
| 14 December 2017 | Deadline for Acceptance of Presenter Status and completion of the following:
|
| 8 January - 5 February 2018 | Presentation Storyboard Drafting. |
| Week of 8 January 2018 | Confirmation of Final Session Details - Updated session details have been released.
|
| Week of 22 January 2018 | Email | Registration Confirmation Email click here for more information |
| 5 February 2018 | Deadline: Presentation Storyboard |
| February - March 2018 | Live Virtual Presentation Meeting **more details to come |
| 2 April 2018 | Deadline: Onsite Bookstore Requests |
| 9 April 2018 | Deadline: Final Presentation |
| 25 April 2018, 12.00 pm ET | Live Webinar: What to Expect Onsite |
| 7 - 9 May 2018 | PMI EMEA Congress 2018, Berlin, Germany |
If you have authored a book and would like to have it considered for the onsite bookstore, please contact booksonline@pmi.org by 2 April with the following information:
- Author Name
- Title of the published book
- Publication date
- Publisher
- ISBN Number(s)
VISA REQUEST: Presenters should confirm travel paperwork requirements to participate at PMI® EMEA Congress as soon as possible. If a visa is required to travel to Berlin, Germany, please refer to your Registration email (to be delivered in January) and access your registration to request an Embassy Letter. It is recommended that visa applications be sent to the appropriate Embassy at least six (6) weeks from the start date of the event.
Meeting rooms will be set up with the following standard equipment:
- Laptop (Windows-based) with audio sound (presenters may not use their own equipment in meeting room)
- (1) LCD projector
- (1) Screen
- Appropriate speaker microphones on head table
- (1) Wireless lavalier
- (1) Flipchart
- (1) Wireless microphone for audience participation
- (1) Wireless mouse
- Theater seating
Internet: While there will be Wi-Fi in the venue, we recommend that any presentation in the Congress programme not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices. We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.
PMI will grant each primary presenter a complimentary registration, and as a courtesy PMI will register you for the event, as well as your co-presenter(s).
Co-presenters who are identified at the time of the proposal submission receive a 33% discount off the registration fee. VAT taxes may apply based on local policies and are the responsibility of the purchaser.
By the week of 22 January, Lead presenters will receive a notification when their registration has been processed. At that time, co-presenters will also receive notification and submit their outstanding registration fee.
The registration fee includes: (3) lunches, receptions, and breaks each day (local tours are not included); access to the Provider Kiosks (exhibitors); and the ability to earn PDUs.
NOTE: Only registered participants may access the meeting rooms, Provider Kiosks (exhibitors), or networking events. PMI is not able to accommodate requests to bring a guest or support staff to accompany a Presenter to a meeting room.
Delivering a quality presentation means taking the time to prepare your talking points, visuals, and to practice, practice, practice!
Note: EMEA 2017 presenters who completed the presentation development and delivery programme received higher attendee satisfaction scores.
Storyboard Submission & Review | Closes 05 February 2018
Storyboarding allows presenters to begin scripting out their presentation. The benefits of storyboarding include mapping out talking points while ensuring alignment with the marketed session description and learning objectives. Additionally, this gives you time to think about visuals that you will want to share and any activities you may want to use to engage with the audience.
All lead presenters are required to submit a storyboard by 05 February. This outline will be reviewed by subject matter expert(s) who will provide feedback on your planned content and provide recommendations for further refinement. Additional details regarding how to draft your presentation storyboard will be shared shortly, along with a template to use to outline your presentation.
Please note that conceptually, this is similar to adding talking points to a PowerPoint. The difference is in the approach. When creating a PowerPoint, we all start with the visual on the screen and then add details to describe the visual. Storyboarding puts the emphasis on the story you are trying to tell without worry of the visuals. Once you are comfortable with the story, you can sit back and think of how, visually, you want to walk participants through your journey. Feel free to Google the concept—here is an article that we found useful.
A pre-recorded webinar is now available that details the overall programme and details the Congress Participant demographic.
For transparency purposes, included below are resources provided to the Subject Matter Experts who are being assigned to review Presenter Storyboards:
- A 20-minute pre-recorded webinar (details the Congress participant demographic, past feedback, describes a storyboard sheet and scorecard); PDF also available.
- Quick reference guide with instructions.
Virtual Practice Presentation with Toastmasters | February - March 2018
After your storyboard has been reviewed by SMEs, you and your co-presenter(s) (if applicable) will prepare your draft PowerPoint presentation and deliver it to a member of a PMI Chapter who is also a member of Toastmaster International. The Toastmaster is qualified to coach you in your communication style as well as presentation delivery. Appointments will be scheduled as a virtual meeting in February through March, and you will have an opportunity to present and share your actual presentation prior to submitting the final PowerPoint to PMI.
Draft presentations will be due two (2) days in advance of your Virtual Practice session with a Toastmaster. This will emulate the participant experience of accessing your presentation prior to attending your live session.
Based on feedback from prior events, presenters appreciated this opportunity to not only speak to a peer familiar with project management, but a peer who was a Toastmaster expert!
Website for Toastmasters International
Onsite Practice Room / Coaching
Members of the Toastmasters Club in Berlin will be available for final coaching opportunities as you fine tune your live presentation. Reservations are required and are to be made by 20 April and are available on a first-come, first-served basis. If interested in this opportunity, please reserve your time now.
Presenters may reserve time in the onsite practice room prior to delivering their formal presentation. This room may be reserved on a first-come, first-served basis after 20 April by contacting event.speakers@pmi.org.
The official PMI® EMEA Congress PowerPoint Presentation Template is now available. Congress Presenters are requested to use the official template for their final presentation.
Draft Presentation: A draft presentation will be due two (2) days in advance of your Virtual Practice session with a Toastmaster. This will emulate the participant experience of accessing your presentation prior to attending your live session.
Internet: While there will be WiFi in the venue, we recommend that any presentation in the Congress programme not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices. We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.
Remember to bring a copy of your presentation file(s), including any handouts and videos on a USB as a backup!
FINAL PRESENTATIONS DUE 9 APRIL.
New This Year! A new website is being used (the Epac Presentation Management system) to capture your final PowerPoint presentation as well as any accompanying handouts or videos you may be using to supplement your presentation. This site will streamline the ability to collect your presentation as well as convert your presentation to PDF for participant access. Instructions on how to upload presentations are being provided by email.
Copyright and Citing References: If you plan to reference or cite materials that are not your original work, please reference it on the slide or in a summary slide using APA as a style guide.
Final PPT: Your final PowerPoint presentation will be uploaded to your meeting room laptop and converted as a PDF for pre-event access by Congress participants.
**NOTE: Presenters are encouraged to keep updates and edits to a minimum after posting.
Please use the recommended naming convention: Session#_LastName_FirstName-presentation.ppt (ex. 101_Smith_John-presentation.ppt)
Handout(s): If you have handout materials you would like to share with participants, a file may be uploaded which will be converted to PDF (if not already) and included for download with your PDF presentation.
Please use the recommended naming convention: Session#_LastName_FirstName-handout# (ex. 101_Smith_John-handout1.doc, 101_Smith_John-handout2.doc)
Video(s): If you plan on sharing a video with your presentation, please plan to upload a video file. Wireless internet connection bandwidth is not guaranteed; therefore, having a video file will ensure your presentation is ready when delivered.
Please use the recommended naming convention: Session#_LastName_FirstName-video (ex. 101_Smith_John-video)
Polling: If you have confirmed with the PMI Congress Team that you will be using polling within your presentation, refer to the PollEverywhere: Presenter FAQs for essential details and the polling form. Polling forms are due 26 March.
Recording: Recording of sessions is not permitted, nor will sessions be recorded by PMI. Please refrain from bringing equipment to record your presentation, as most venues have strict policies regarding video equipment being brought into the facility.
Use the following images on your social media channels, website or in your printed materials to promote your presence at PMI EMEA Congress. Raising awareness will increase visibility of your Congress presentation!
Click on the link to open the image. Then right click on the image and select “Save image as” to save to your personal computer.
| | 250x250 |
Make a Short Video!
Prepare a short video that will help participants better understand why your session should be part of their personal Congress agenda! This video will be posted to our YouTube channel, and the deadline to submit your video is 1 March 2018. For more details, refer to the Speaker Video Tips.
Follow @PMIevents and tweet about your upcoming presentation!
Be sure to use #PMIEMEA18 in your promotions!
| Sample Tweets | Network, share ideas, and gain expertise in elevating your company's business objectives #PMIEMEA18 |
| Gain actionable insights on {add your topic here} and join me at #PMIEMEA18 | |
| Excited to be leading a session on {add your topic here} #PMIEMEA18 |
All Congress presenters are encouraged to attend any of the scheduled live webinars or access any recorded webinars in which useful information related to your role as a presenter will be shared.
Webinar 1: Your Role as a Lead Presenter (Recorded 18 December 2017)
Webinar 2: Presentation Development and Delivery Programme (Recorded January 2018)
Webinar 3: What to Know Before You Go (Recorded Live 25 April, 2018)